I am currently looking for a Document Controller for an initial 6 month contract (extensions likely) to work a hybrid role in Birmingham (min. 3 days a week onsite).
Please note: suitable candidates must have current SC Clearance.
Pay: £25.20 per hour Inside IR35
Contract: 6 mths initially (extensions likely)
Hours: 40 hrs per week
Work Pattern: Hybrid (Minimum 3 days onsite in Birmingham)
Start Date: ASAP
Clearance: Suitable candidates must have current, transferable SC Clearance
Job Specification:
We have document control requirements in our team, and we need to recruit a Document Controller full time (40 hrs) —initially for a period of six months, with the potential to extend, as we have seen in similar cases earlier. We require candidates to be available for a minimum of three days per week in office / site (happy to travel), Currently, the position is for Birmingham office.
Experience with Electronic Document Management Systems (EDMS) such as Asite, ProjectWise and AssetWise are essential for a candidate to qualify for this role.
Responsible for managing company documents and project deliverables while also ensuring their accuracy, quality and integrity during the project lifecycle stages.
Key tasks & Responsibilities
- Responsible for controlling the numbering, filing, sorting, and retrieving of electronically stored documentation produced by project teams
- Ensure identification of documents and compliance with standard templates and formats
- Perform quality and compliance checks on all documentation before issuing
- Register and maintain documents in the Electronic Document Management Systems
- Responsible for maintaining document registers and trackers
- Ensure external engineering contractors follow the standard, procedures work instructions and specifications
- Liaise with and distribute project related information with all levels of the project team and external parties
- Prepare ad-hoc reports on projects when required
- Manage project files from project start to close out
- Manage transmittal of information between Company and Contractor and project and other company organisations ensuring appropriate database/log entries for tracking purposes
- Ability to work accurately and efficiently.
- Undertake Document Control trainings as and when required
- Administrative duties
Note: All the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. The company reserves
the right to vary and add duties as necessary.
Skills & Experience required
- Min 2 years relevant experience in a similar role in Document control and record management
- Possess good knowledge in document control and management processes
- Systematic and able to work under pressure
- Must be able to communicate confidently in both written and spoken English.
- Good knowledge of MS Office applications (Excel, Words, PowerPoint, Teams, SharePoint)
- Good working knowledge Electronic Document Management System (EDMS) such as ProjectWise, AssetWise, Asite, Business Collaborator, Autocad and others
- Adaptable to change
- Good attention to detail
- The ability to multitask
- Highly organised
- Able to work independently as well as in a team
Company:
Our aim is to protect and maximize our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.
Key services include - Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.
Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focused our digital transformation around platform modernization and product development and through standardization and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.
If this role is of interest, please send an updated CV to grainne@copello.co.uk and I will call you to discuss further.
